Lyrico Youth Choirs Association is seeking a choir manager to provide administrative and organizational support to ensure that the Association's mission statement and goals are met.

Responsibilities:

The choir manager is responsible for carrying out the organization's day-to-day work with the assistance of paid staff and/or service volunteers. The time commitment is approximately 24 hours a month, with less time in the summer and more time in the spring and fall.  The choir manager will work closely with the Bookkeeper/Business Administrator and the Board of Directors with updates.

Administration:

1. Attend monthly Association meetings and submit a manager’s report for this meeting to the President a minimum of 24 hours before the meeting start time.

2. Maintain regular and professional communication with choristers, parents, directors and the Board of Directors.

3. Distribute Registration & Handbook information by the end of August. Choir recruitment posters should be posted in local community centers, schools, churches, etc., at the end of August or early September.

4. Set up auditions for new choristers. Coordinate these auditions with directors from each Choir.

5. In September, start preparations for the upcoming AGM scheduled for the first week in October.

6. Contact a t-shirt company, confirm design details and pricing with the executive at the October executive meeting. Place choir t-shirt order in October. Arrange and manage the sale of choir wear. Present the design and prices to the Board of Directors. Organize volunteers to assist with the sizing and orders.

7. Book a photographer in January to do the annual choir picture. Check with the directors as to the best rehearsal night for choir pictures to be taken.

8. Book rehearsal, concert and workshop (e.g. Camp Nakamun) venues as instructed by the Board of Directors. Communicate with the bookkeeper to ensure all deposits have been paid. Ensure there is access to all rehearsal venues.

9. Communicate with all directors regularly to coordinate all choir activities.

Promotion:

1. Promotion of all concerts, tours and choir events through social media, posters, emails, and newspapers.

2. Promote sponsorship with advertising in our concert programs and on our website. Collect all sponsorship forms and money. Maintain a list of all businesses that sponsor our choir with the amount included. Confirm with Bookkeeper that all sponsorship monies have been received either by cheque or etransfer.

3. Arrange for a choir advertisement to be placed in the Summer and Fall County Recreation Guide.

4. Oversee the upkeep of the choir Facebook page as well as other social media accounts such as Facebook and Instagram, and ensure the choir website is up to date. Weekly posting should be made to all social media accounts, and the choir community should be encouraged to follow the accounts.

Concerts:

1. Assume the role of Choir Concert Coordinator and Stage Manager for all three main concert performances (Christmas, Imagine & Spring). Ensure all staging, risers, piano, audio/visual and photographers are in place as required before the concerts.

2. Arrange for, or design and printing of programs and tickets for the three main concerts. Once the design has been approved by the Board of Directors, arrange for printing. Arrange for the sale of tickets.

3. Arrange photographer to be present at the three main concerts. Submit a photography quote to the Board of Directors for approval prior to hiring. The Board of Directors will require photos of each choir at each main concert for the website and other promotional purposes.

4. Arrange for the storage of and the dispensing of all choir uniforms. Work closely with directors to establish new or usual dress codes.

5. Advise Strathcona County dignitaries of all Lyrico events. Under the direction of the Board of Directors, invite each dignitary and guest to attend all three main performances.

Touring/Field Trips:

1. Collect and make copies of the confirmed trip and performance information given them by the directors and distribute all the forms related to the tour/field trip to the choir members in a timely manner.

2. Collect and store these forms and confirm with the Bookkeeper that all payments have been made.

3. Arrange for ongoing group communication of the event through email, website postings and personal contact by phone as necessary.

Fundraising:

1. Present fundraising ideas to the Board of Directors.

2. Manage, organize and promote all fundraising events.

3. Clearly communicate and highlight all the choir sponsorship ideas and/or options to members, alumni &  Executive in September-October through emails, letters and social media.

4. Be responsible for all monetary collection of the choir sponsorship and fundraising fees and subsequent submission to the Bookkeeper of these monies with complete and/or appropriate contact and payment information.

Online Silent Auction (if applicable):

1. Establish and oversee volunteers in January to work on the collection of silent auction items for the Imagine concert in March.

2. Keep detailed information of all donations, including a list of donors, the item donated, the value of the item and the amount each item sold for at the auction. Provide a report with this information at the following Executive meeting.

3. Establish and oversee volunteers to help display all silent auction items prior to the start of the concert and to help with the distribution of the items to the winning bidder at the end of the concert.

Qualifications include knowledge and experience in using social media accounts, Canva for design and Squarespace for website, Google docs and drive for generating and storing all choir related items, as well as a keen attention to detail with strong organizational skills, a flexible schedule, a passion for music and youth, and strong communication skills. 

The position begins in July 2025 and is a 12-month renewable contract.  All resumes must be received by June 30, 2025, via email to:  lyricoyouthchoirs@gmail.com